Planning is everything
Planning an important meeting abroad can be both exciting and overwhelming. With so many details to consider, planners must find a destination offering services and amenities that help make your meeting successful. Casa de Campo’s corporate planning team has helped create this ultimate meeting planner checklist to ensure everything goes smoothly at your next event.
Define the meeting’s objectives and goals
From the planner’s side, it’s important to set the main purpose of the meeting or event, the key topics in the agenda, and the desired outcomes for the company or individuals involved. Our Caribbean meeting resort offers consultation to align with your goals and customizable packages tailored to your needs.
ESTABLISH A BUDGET FOR THE BEST MEETING RESORT
Establish a general budget for the main event and travel, accommodations, meals, and other activities. Casa de Campo can provide detailed cost estimates and special rates based on the number of attendees.
Choose dates and book early
Choosing more than one potential date will help Casa de Campo assist you with flexibility with early bookings, availability of meeting spaces, and a variety of accommodations, from comfortable individual rooms to spacious luxury villas.
Make travel and transportation arrangements
While you coordinate flight schedules, Casa de Campo will provide a secure shuttle service to and from La Romana International Airport, as well as Punta Cana and Santo Domingo’s airports. The luxury meeting resort also offers internal transportation solutions to bring the group to the meeting place and activities.
Check out the meeting locations and equipment
Casa de Campo offers 3 state-of-the-art venues specially designed to hold corporate meetings and events. The Flamboyán and Cacique conference centers are equipped with customizable layouts, modern furnishings, high-speed internet, and full audiovisual equipment, while the Marina Riverside Center is a larger indoor/outdoor venue with an unparalleled location on the shore of the Chavón river.
Set the meal menu and schedules
As the planner, you must take into account what will be served at the meeting’s coffee breaks, as well as any dietary restrictions and preferences. Casa de Campo’s catering team is able to accommodate such requirements, and also provide options for special meals in other locations.
Plan team-building activities
The meeting is the main part of the corporate event, but that doesn’t mean you can’t take advantage of the remaining time in Casa de Campo. After all, you’re in a world-class luxury resort! Talk to our planning team to arrange group activities such as a golf game, an excursion to Catalina Island—or even a memorable tournament of Donkey Polo to lift spirits!
A successful meeting can be the turning point for your business and your professional career. To ensure that every detail comes out perfectly, Casa de Campo has you covered with excellent attention, outstanding service, and a dedicated team that will help you create an exceptional corporate experience. Contact our team today to start your planning.
